Separate ordering from receiving
Review and approve purchase orders, then record the quantities that actually arrive.
Inventory & procurement
Know what arrived, moved and was used.
Connect purchasing, receiving, recipes and stock counts. Give your team a traceable record of supplies from the purchase order to the physical count.
Explore help and guidesHow it connects
- Request and approve
- Receive the delivery
- Track stock activity
- Count and reconcile
A connected Staycore workflow
Built around your working day
More clarity. Better coordination.
Understand what goes into each sale
Map recipes to ingredients, quantities and stock locations so future sales use the configured bill of materials.
Make differences explainable
Compare physical counts with recorded stock and trace movements to their references and recorded actors.
Inventory & procurement / 01
Take supplies through a controlled purchasing flow
Build a purchase order with the supplier, items, quantities and unit costs. Submit it for approval, then record delivered quantities against the approved order with the receiving evidence.
- Save and review the purchase-order draft
- Keep approval and receipt permissions separate
- Receive actual deliveries and retain the goods receipt
How it connects
- Submit the purchase order
- Approve the purchase
- Receive delivered stock
A connected Staycore workflow
Inventory & procurement / 02
Bring ingredient quantities into your cost picture
Set a recipe’s inventory source and ingredient mappings, then review the complete recipe before saving. Use Cost & pricing to inspect ingredient costs, allocated overhead and the selling price.
- Map ingredients to inventory items and units
- Review quantities and the stock source
- Inspect item costs alongside the selling price
How it connects
- Map the ingredients
- Review recipe costs
- Use the saved recipe
A connected Staycore workflow
Inventory & procurement / 03
Turn stock differences into a reviewable record
Start a stock count for the intended period, record physical quantities and review the difference. Open movement history to inspect receipts, transfers, wastage and adjustments before closing the count.
- Record counted quantities for the selected period
- Investigate linked movements and recorded actors
- Resolve count issues and confirm the close
How it connects
- Count physical stock
- Review the differences
- Close the count
A connected Staycore workflow
How it comes together
Follow the supplies beyond the delivery door
Keep purchasing, stock movements and physical checks connected throughout the period.
Request and approve
Review the supplier, purchasing units, quantities and costs before approving the purchase.
Receive the delivery
Record quantities physically received, including batch and expiry details where applicable.
Track stock activity
Follow recorded movement, recipe usage, transfers and approved stock changes.
Count and reconcile
Enter the physical quantities, investigate differences and review the completed count.
Does creating a purchase order increase stock?
No. Purchase orders and stock receipts are separate steps. The receiver records the quantities physically delivered against an approved or partially received order, then reviews and confirms the stock receipt.
When does a saved recipe affect inventory?
The saved recipe becomes the menu item’s current bill of materials for future sales. Saving the recipe itself does not change stock quantities. Check ingredient units, inventory mappings and the source location before saving.
Can the team investigate a stock-count difference?
Yes. Count review shows expected and counted quantities and values. Stock history lets authorised staff inspect movement references, locations and recorded actors, with CSV export for further review.
Learn your way around
Help and guides
Practical instructions for your team, from setup to the everyday details.
Your next chapter starts here
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See how inventory & procurement fits your operation.